AN EASY ARTIFAX INTERFACE FOR EXTERNAL STAKEHOLDERS

ArtifaxAgora is a platform that enables you to create websites to engage directly with people outside your venue, such as prospects, customers, colleagues, suppliers, and event attendees.
The Arrangement Customer Add on enables you to add a Venue Hire wizard, that creates room bookings in Artifax, and a My Bookings page, which displays details of users’ bookings and invoices.
(The Contact Widget module offers more simplified functionality for booking enquiries.)

FOR SOPHISTICATED MANAGEMENT OF EVENT ATTENDANCE

The Attendee Scheduling module enables you to record who is, or could be, attending an Event and is designed to manage a guest list, create a delegate list or register people for courses/classes.

AUTOMATIC NOTIFICATIONS ABOUT EVENTS

The Automations module enables you to notify users automatically by email when records in Artifax are created, updated or deleted.
This is great for ensuring all relevant staff stay up-to-date and informed about changes to events.

BOOKING REQUESTS THROUGH AN ONLINE FORM

A Contact Widget is an embedded enquiry form that can be added to an organisation’s website. When submitted, it automatically creates new contacts and early-stage arrangements in Artifax, ensuring enquiries are captured as structured, trackable data from the very beginning.
(The Agora module offers wider functionality for booking enquiries such as room bookings and customer invoices.)

TO AUTOMATE GATHERING SIGNATURES FOR CONTRACTS

This integration allows you to send contracts to Docusign and receive signed PDF copies of those contracts within Artifax. Contract status is updated automatically as signatures are received and contract progress can be tracked from within Artifax.
Create custom signature routing for each contract that is enforced by Docusign as a workflow.

INTEGRATION WITH EXCEL FOR SYNCED DATA

The Artifax Excel Toolbar module enables you to pull data directly from Artifax into Microsoft Excel. This allows you to create the specific sheets you need and then retrieve the relevant data to fill and sync them. It uses the Artifax API, so it can be used from anywhere.

A CONSOLIDATED CENTRAL CALENDAR FROM MULTIPLE SYSTEMS.

If your organisation has multiple different business units, one-size-fits-all software may not be successful and could introduce new inefficiencies.
Instead, each team can select their own preferred product, and Group Calendar can consolidate the calendars into a single central calendar for reporting purposes.
Check out this case study of a prominent Sydney arts precinct using Group Calendar to produce a What’s On page for all their premier performing arts companies.

CAPTURE GUEST LOGISTICS INFO NEATLY 

Guest Scheduling gives you the option to add journey, accommodation, and appointment records to an Arrangement’s Guest Logistics or an Entity’s Itinerary – including the ability to store information about Hotels, Airports, and so on.

ARTISTIC PROGRAMMES FOR ANYTHING HAPPENING IN YOUR VENUE 

With the Programming Module you can associate Artistic Programmes with Arrangements or Events.
An Artistic Programme contains one or more works such as a piece of music, a dance or a film, which can also be associated with relevant artists in your system.

REPORT ACCESS FOR NON-ARTIFAX USERS

One-click access to crucial information. Report Publisher provides the ability to send an Artifax report to a fixed web page, and the report will update automatically whenever the report schedule runs.
Perfect for providing refreshed ‘What’s on’ information, as well as for delivering timely information to internal and external teams

ASSIGN STAFF TO EVENTS 

Using the capability built into Artifax for managing resources, suppliers, and resource booking, the Staff Scheduling Module enables you to seamlessly record staff requirements and assign the staff members you need.

FOR PAYMENT PROCESSING 

Stripe’s fully-integrated payment solution for Artifax offers real time payment status, alongside exportable reports for easy reconciliation.
Designed for growing teams, the system scales with volume and you pay per transaction, keeping it flexible and cost-effective.

INVITE CUSTOMERS TO PROVIDE ADDITIONAL INFORMATION VIA AN ONLINE FORM 

Include a Web Form link in your confirmation letter, and the customer can provide the information you need directly into your Artifax system.